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AIPG Bylaws

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(Revised –October 172020)

1.0 Organization, Purposes, and General Powers

 

1.1. Organization

 

1.1.1. Name

 

The name of this organization shall be the American Institute of Professional

Geologists, hereinafter referred to as the "Institute" or “AIPG.

 

1.1.2. Status

 

The Institute is a not-for-profit 501(c)(6) membership corporation organized under the laws of the State of Colorado.

 

1.1.3. Sections

 

The Institute shall be divided into Sections, each of which shall consist of no fewer than ten Members, of whom no fewer than five are Certified Professional Geologists. Sections shall be chartered only upon application to, and approval by, the Executive Committee. By majority vote, the Executive Committee may revoke the charter of a Section.

 

1.1.4. Seal

 

The Institute's seal shall be as illustrated in Figure 1.

 

 

1.2. Purposes

 

The purposes of the Institute shall be to:

 

1.  Advance the geological sciences and the profession of geology.

2.  Establish qualifications for professional geologists.

3. Certify the qualifications of specific individual Member geologists to the public.


4.  Promote high standards of ethical conduct among its Members and Adjuncts, and within the profession of geology.

5. Represent, and advocate for, the geological profession before government and the general public

 

1.3. Powers

 

The Institute shall establish standards of education, experience, and professional conduct to protect the public from unprofessional practices, shall monitor governmental and other activities affecting the geological sciences, and shall communicate with the public.

 

2.0. Members and Adjuncts

 

2.1. Composition

 

The Institute shall consist of individual Members and Adjuncts and Corporate Members who subscribe to the Code of Ethics of the Institute. Members of the Institute shall be geological scientists who meet the Institute's standards of education, experience, and integrity, as

each is defined in the Bylaws. Adjuncts of the Institute shall be either students who are pursuing a course of study in the geological sciences or others who have an avocational or general interest in the geological sciences, and corporations.

 

2.2. Categories of Members and Adjuncts

 

The categories of Members shall be: Certified Professional Geologist (CPG), Honorary Member, Professional Member, Early Career Professional Member, Emeritus Member, and Non-Practicing Member. Certified Professional Geologists, Professional Members, and Early Career Professional Members shall all have voting rights. Unless otherwise defined, reference to Members within these Bylaws includes the said categories. In addition to the Member categories, there shall be two categories of Adjuncts, namely Students and Associates. Neither Students nor Associates shall have voting rights within the Institute, except that Students shall have voting rights within their respective Student Chapters. Beginning on February 14, 2003, each person who, on the previous day, was categorized as a Certified Professional Geologist shall continue in that category; each person who on the previous day was categorized as a Registered Member shall be categorized as a Professional Member; each person who was categorized as a Candidate for Certification shall be categorized as a Professional Member; and all Certified Professional Geologists, Professional Members, and Early Career Professional Members shall be Members of the

Institute. Beginning on the same day, requirements for each category of Member shall be as defined herein in Articles 2.3 through 2.3.7, inclusive.

 

2.3. Requirements to be an Individual Member or Adjunct

 

The requirements to be an individual Member or Adjunct of the Institute shall include education, experience, and a record of personal integrity, as set forth in the following paragraphs. The interpretation and application of such requirements shall be within the sole discretion of the Executive Committee, which may in its judgment (1) adopt and publish higher or additional requirements, and (2) for Members: accept licensure or registration as a geologist in a jurisdiction whose requirements are deemed by the Executive Committee to be similar, or equivalent. Any Registered/Certified/Licensed Geologist, or similar

designation, granted or recognized by any State or Territory of the United States or of the


District of Columbia or a province or Territory of Canada or any other jurisdiction or authority which, at the time, is approved for this purpose by the Executive Committee is eligible to become a Member of AIPG. Each applicant to become a Member or Adjunct shall affirm adherence to the AIPG Code of Ethics and shall provide an endorsement from a Member of the Institute or, in the case of Students, a professor, as designated on the appropriate application form.

 

2.3.1. Requirements to be a Certified Professional Geologist

 

Certified Professional Geologists constitute the highest grade of individual membership within the Institute and applicants are screened for required education, experience, and character. Only Certified Professional Geologists can hold designated positions within the Institute.

 

Any person whose application for certification as a Certified Professional Geologist was received prior to December 3, 2019 and who has met the requirements for such certification as they existed on the day that such person's application was received shall be categorized as a Certified Professional Geologist upon approval pursuant to the procedures in effect on the day prior to the date the application was received.

 

Beginning on December 3, 2019, the requirements for certification as a Certified

Professional Geologist shall:

 

1. Hold a baccalaureate or higher degree in a geological science, and a minimum of thirty-six semester hours or fifty-four quarter hours in geological sciences as recognized and approved by the Executive Committee; and at the discretion of the Executive Committee; acceptable continuing education to demonstrate a currency with technical, regulatory, and economic factors affecting the profession.

2. Have eight years or ninety-six months of experience in the practice of geology acceptable to the Executive Committee. A master's degree in a geological science

shall credit the applicant with one year or 12 months of professional experience, or a doctorate in a geological science shall credit the applicant with three years or thirty- six months of such experience. In lieu of 1 and 2 above, evidence satisfactory to the Executive Committee of the applicant's sound knowledge and proficiency in a field of geological science may be substituted.

3. In lieu of 1 and 2 above, evidence satisfactory to the Executive Committee of the applicants sound knowledge and proficiency in a field of geological science may be substituted.

4. Three years of the required experience in the practice of geology shall be in (a)

position(s) of responsibility defined as one in which the individual was depended on for significant participation, management, and decision making, and that the

applicant is capable of scoping, supervising, and checking relevant work to ensure it meets industry standards acceptable to the Executive Committee.

 

Applicants for Certified Professional Geologist shall affirm their adherence to applicable professional and ethical standards and shall provide acceptable references from either (1) at least three professional geologists who have personal knowledge of the applicant's qualifications, integrity, and conduct, at least two of whom are Certified Professional Geologists, or (2) a professional society that is specifically recognized for this purpose by the Executive Committee. In extraordinary circumstances, as an alternative to all or part of


the foregoing, the National Screening Committee may require acceptable references from no fewer than six professional geologists who have personal knowledge of the applicant's qualifications, integrity, and conduct.

 

2.3.2. Requirements to be an Honorary Member

 

A Member may be designated as "Honorary" by the Executive Committee upon meeting requirements established by the Executive Committee for Honors and Awards. The Executive Committee shall have the authority to reduce or waive dues payments for Honorary Members, individually or as a category.

 

2.3.3. Requirements to be a Professional Member

 

Professional Members shall normally hold a baccalaureate or higher degree in a geological science but are not otherwise screened prior to acceptance. The requirements to be a Professional Member shall include:

 

1.  a baccalaureate or higher degree in a geological science

2.  a minimum of thirty semester hours or forty-five quarter hours, or the academic equivalent thereof, in one or more of the geological sciences, and, at the discretion

of the Executive Committee, acceptable continuing education to demonstrate a currency with technical, regulatory, and economic factors affecting the profession. In lieu of 1 and 2 above, evidence satisfactory to the Executive Committee of the applicant's sound knowledge and proficiency in a field of geological science may be

substituted.

 

2.3.4. Requirements to be a Early Career Professional Member

 

Early Career Professional Members are recent graduates during their initial years as professional geoscientists. The requirements to be an Early Career Professional Member shall include

 

1.  a baccalaureate or higher degree in a geological science; with

2.  a minimum of thirty semester hours or forty-five quarter hours, or the academic equivalent thereof, in one or more of the geological sciences, and, at the discretion

of the Executive Committee, acceptable continuing education to demonstrate a

currency with technical, regulatory, and economic factors affecting the profession. In lieu of 1 and 2 above, evidence satisfactory to the Executive Committee of the applicant's sound knowledge and proficiency in a field of geological science may be

substituted.

3. applicable during the first five (5) years or sixty (60) months upon earning a baccalaureate, masters, or doctorate degree. The 60-month period of Early Career Professional status need not be filled consecutively if interrupted by enrollment for another degree. Thereafter the Early Career Professional Member will automatically be upgraded to Professional Member.

 

Membership Dues for the Early Career Professional Member will be at one-half (1/2) the

Professional Member rate.

 

2.3.5. Emeritus Member

 

A Certified Member may be designated "Emeritus" upon request at the age of 65 or older, provided that the Member is no longer actively engaged in the practice of geology for financial gain on a full-time basis. An Emeritus Member may be paid for the occasional professional opinion. The Executive Committee shall have the authority to reduce or waive dues payments for Emeritus Members, individually or as a category.

 

2.3.6. Non-Practicing Member

 

Professional Members may be designated "Non-Practicing" upon request at the age of 65 or older, provided that the Member is no longer actively engaged in the practice of geology for financial gain. Those Members who had requested and received “Non-Practicing status prior to June 24, 2017 and who were not yet 65 will retain their Non-Practicing Member status. The Executive Committee shall have the authority to reduce or waive dues

payments for Emeritus Members, individually or as a category.

 

2.3.7. Requirements to be an Adjunct

 

2.3.7.1. Requirements to be a Student Adjunct

 

Student Adjunct Members shall be currently enrolled in a geoscience program at a college, university, or similar institution, who shall:

 

1. be currently enrolled in an accredited institution of higher learning approved by the

Executive Committee; and

2. be a declared major, or the equivalent, in a geological science as recognized by the Executive Committee; or have a vocational or recreational interest in the geological sciences.

 

2.3.7.2. Requirements to be an Associate Adjunct

 

Anyone interested in the profession of geology and the aims of the Institute but who is not qualified for another membership category may be an Associate Adjunct Member. There are no educational requirements to be an Associate. To be an AIPG Associate, one shall:

 

1. have a vocational or general interest in the geological sciences; and

2. affirm adherence to applicable professional and ethical standards and attest to same by affixing the applicant's signature to an affidavit, on the application, which states: "I

affirm adherence to applicable professional and ethical standards, have not had a certification, license, or similar qualification suspended or terminated for ethical or disciplinary reasons during my career, nor have I resigned from such designation in

anticipation of or in settlement of proposed grievance or disciplinary proceedings."

 

2.3.8. Continuing Professional Development

 

A program for recognizing Continuing Professional Development (CPD) activities by AIPG Members has been approved by the Executive Committee. All AIPG Members are encouraged to participate in the CPD Program. Details about this program can be found on the Institute's web site and descriptions of and discussions concerning the CPD have been and will continue to be published in The Professional Geologist.

 

2.4. Admission

 

2.4.1. Applications

 

Applications for each category of Member or Adjunct shall be submitted in writing and in the form prescribed by the Institute, accompanied by a non-refundable application fee, and, if required by the Executive Committee, the first year's Institute and Section dues. Institute

and section dues may be prorated by quarter for CPG, and Professional Members, and by half-year for Associate and Early Career Professional members.

 

2.4.2. Review of Applications

 

The Executive Committee shall set the procedures to be used in the review and acceptance of each Member, Adjunct, and other membership category. Such procedures shall be published annually and a copy shall be furnished to each applicant.

 

2.4.3. Notification of Acceptance

 

An applicant who has been found to meet the requirements for a category of Member or Adjunct shall be notified promptly of such finding and enrolled in the appropriate category upon payment of applicable dues that are owed.

 

2.4.4. Rejection

 

An applicant may be rejected for failure to meet the requirements prescribed for any category of Member or Adjunct or for any reason that would be sufficient for termination. Any applicant who has been rejected shall be given prompt notice thereof, which shall include a statement of the reason for rejection. Any dues paid with the application may be refunded to the applicant promptly, or retained temporarily, pending the disposition of an appeal of rejection.

 

2.4.5. Appeal of Rejection

 

Upon written request by an applicant who has been notified of rejection, the Executive Committee shall review the application and any additional information provided by the applicant or others that has a bearing on the applicant's qualifications. Where reasonable grounds exist in the opinion of the Executive Committee, an applicant shall be afforded a hearing at its next regularly scheduled meeting upon written request. The decision of the Executive Committee, based on such review or hearing, shall be final. If the application was rejected pursuant to Disciplinary Procedures described in Article 9.2.1, the appeals process included in the Disciplinary Procedures shall apply and supersede this Article pursuant to Article 9.2.2.

 

2.4.6. Advancement to Certified Professional Geologist

 

Members who have attained the qualifications for Certified Professional Geologist may submit an application in writing and in a form prescribed by the Executive Committee accompanied by a non-refundable application fee, and, if required by the Executive Committee, the first year's Institute and Section dues.

 

2.5. Responsibilities and Rights of Members and Adjuncts

 

2.5.1. Responsibilities and Obligations

 

Members and Adjuncts shall:

 

1. pay annual dues as provided in these Bylaws;

2.  comply with the Code of Ethics and encourage others to maintain similarly high standards; and

3.  comply with other specific requirements set forth in, or adopted and published pursuant to these Bylaws.

 

2.5.2. Rights and Privileges of Certified Professional Geologists

 

In addition to those rights and privileges that accrue to them as Members, all Certified

Professional Geologists in good standing shall have the right and privilege to:

 

1. use the title "Certified Professional Geologist";

2. hold any office in the Institute and its Sections; and

3. announce their membership with the Institute as "Certified Professional Geologist" and use the abbreviation "CPG" in correspondence, on professional cards, and on professional reports;

4. use the official seal of certification of the Institute, in a manner authorized by the

Executive Committee.

 

2.5.3. Rights and Privileges of Members

 

Members in good standing shall have the right and privilege to:

 

1. participate in meetings and other activities of the Institute and of any Section to which they are assigned;

2. vote at meetings of the Institute and of any Section to which they are assigned;

3.  serve on committees except the Section and National Screening Committees;

4. hold any offices of any Section for which the Section's Bylaws provide, and any offices of the Institute except President, President-elect, Vice President, Secretary, Treasurer, and Editor. These offices must be held by Certified Professional Geologists;

5. announce their membership in the Institute in correspondence and on professional

cards as "Member"; and

6.  receive the official publications of the Institute.

 

2.5.4. Rights and Privileges of Students

 

Students in good standing shall have the right and privilege to:

 

1. participate without a vote in meetings and other activities of the Institute and of any

Section to which they are assigned;

2. vote, serve on committees, and hold any offices in the Student Chapter to which they are assigned;

3.  receive the official publications of the Institute.

4.  serve as officers of Student Chapters of AIPG, provided they are a declared major,

or the equivalent, in a geological science as recognized by the Executive Committee.

 

Students may not present or promote themselves as geologists or imply through their connection with AIPG that they are capable of practicing geology. However, they may present themselves as AIPG Students. 2.5.5. Rights and Privileges of Associates

 

Associates in good standing shall have the right and privilege to:

 

1. participate without a vote in meetings and other activities of the Institute and of any

Section to which they are assigned;

2. vote, serve on committees, and hold any offices in the Student Chapter to which they are assigned;

3.  receive the official publications of the Institute;

4.  serve as officers of Student Chapters of AIPG, provided they are a declared major,

or the equivalent, in a geological science as recognized by the Executive Committee.

 

Associates may not present or promote themselves as geologists or imply through their connection with AIPG that they are capable of practicing geology. Further, Associates may not use their Adjunct status to imply, directly or indirectly, any endorsement by AIPG of the Associate's products or services. However, they may present themselves as AIPG Associates.

 

2.6. Section Membership

 

The address of a Member or Adjunct on file on the date of billing normally determines his or her Section assignment. If special circumstances exist, a Member or Adjunct can contact the Institute to request assignment to a different Section.

 

2.7. Resignation, Suspension, and Termination

 

2.7.1. Resignation

 

Any Member or Adjunct may resign by submitting a written resignation to the Institute. The resignation shall be "without prejudice" if all dues and obligations to the Institute are paid. The resignation shall be accepted and the resigning Member or Adjunct shall be advised that the privileges of the Institute have been terminated. "Without prejudice" is defined as a condition under which the former Member or Adjunct has no outstanding obligations to the Institute in any form or manner, and is therefore eligible for readmission upon written request within five years.

 

2.7.2. Suspension

 

A Member or Adjunct shall be suspended for failure to pay dues or other amounts owing to the Institute by or within a period of time specified by the Executive Committee after the due date thereof, and shall be notified of the suspension. Upon such notice, all privileges shall

be suspended until such obligations have been satisfied. If such obligations have not been satisfied within a period of time fixed by the Executive Committee, a Member or Adjunct may be terminated by the Executive Committee "with prejudice," meaning that the person has not fulfilled the responsibilities and obligations of a Member or Adjunct. Such termination may be recategorized as being "without prejudice" if the individual meets any outstanding obligations, but elects not to remain a Member or Adjunct, within a period of time determined by the Executive Committee.

 

2.7.3. Termination

 

A Member or Adjunct may be terminated or other discipline may be imposed, with or without prejudice, by action of the Executive Committee or of an officer or committee to which such authority has been delegated by the Executive Committee for:

 

1. failure to pay dues or other obligations; or

2. misrepresentation of the Member's or Adjunct's qualifications, or a change in those qualifications resulting in the failure to continue to qualify as a member or adjunct; or

3. misuse of the Institute's name in a way not consistent with the Institute's principles or

misuse of the Institute's seal of certification; or

4. violation of the Code of Ethics, as determined under procedures adopted by the

Executive Committee; or

5.  conviction of any felony, or of any other offense, that the Executive Committee finds related to the practice of geology or to bear on the Member's or Adjunct's professional ethics, integrity, and competence; or

6. imposition of discipline by any professional licensing or registration board involving the suspension or revocation of the right to practice geology; or

7.  a ruling of insanity or mental incompetence by a legally constituted authority; or

8. other grounds specifically stated in these Bylaws.

 

2.7.3.1. Notice of Prospective Termination

 

Members or Adjuncts shall be given not less than thirty days written notice of prospective termination, that shall include a statement of the reasons therefore.

 

2.7.3.2. Appeal of Termination

 

Upon timely written request of a Member or Adjunct who has been notified of prospective termination (other than termination for default of dues or other obligations or terminations implemented pursuant to the disciplinary procedures adopted by the Executive Committee) made within the notice period, the Executive Committee shall review the case and any additional information provided by the Member or Adjunct or others that has a bearing on the status of the Member or Adjunct. In the absence of such a request, the Member or Adjunct shall be terminated; otherwise, the Executive Committee shall promptly respond to the Member or Adjunct with its findings, confirming, modifying, or rescinding the notice of termination. Following such action and upon timely written request, a Member or Adjunct shall be afforded a hearing at the next regularly scheduled meeting of the Executive Committee. The decision of the Executive Committee, based on such review or hearing, shall be final.

 

2.7.4. Loss of Rights Granted Members or Adjuncts

 

Any Member or Adjunct who resigns, whose membership in the Institute is suspended, or who has been terminated shall lose all rights of Institute membership, including the right to claim AIPG certification and use the AIPG seal, if and as applicable.

 

2.7.5. Reinstatement of Suspended Members or Adjuncts

 

2.7.5.1. Reinstatement within the Same Calendar Year

 

Any person who has ceased to be a Member or Adjunct by suspension shall be eligible for reinstatement in the same calendar year upon written request and payment of all outstanding dues and obligations to the Institute and upon providing evidence satisfactory to the Executive Committee that the condition(s) upon which the suspension was based are no longer applicable. The Executive Committee may condition such reinstatement upon the payment of a reasonable reinstatement fee as provided herein in Article 8.2.3.

 

2.7.5.2. Reinstatement after One Calendar Year

 

Any person who has ceased to be a Member or Adjunct by resignation or termination

"without prejudice" shall be eligible for reinstatement upon written request by:

 

1. Updating his or her professional experience (resume) on the form prescribed by the

Institute and other Member or Adjunct records.

2.  Signing a statement that during the intervening period the individual has not been convicted of a felony and/or has not been subjected to discipline by a professional

organization or licensing board and has not resigned from a professional organization or relinquished a professional license or registration in order to terminate a disciplinary proceeding.

3.  Paying current year Institute and Section dues.

4. The Executive Committee may condition such reinstatement on the payment of a reasonable reinstatement fee.

 

2.7.5.4. In Cases of Termination With Prejudice or to Avoid Discipline

 

Any Member or Adjunct who has been terminated "with prejudice" may be readmitted only by reapplication to the Executive Committee. Such re-application cannot be made for at least six years following the effective date of termination (see AIPGs Disciplinary Procedures, Section 6.2.4). The re-application should include a thorough discussion of why the conduct that lead to the termination with prejudice or avoidance of discipline by another professional organization and professional licensing body will not re-occur and why re-admission to AIPG Membership will not be detrimental to the Institute’s reputation.

 

3.0 Membership Meetings

 

3.1. Annual Meeting

 

3.1.1. Notice to Members

 

The annual meeting of the Institute shall be held at a time and place determined by the Executive Committee and shall be announced to all Members and Adjuncts at least one hundred twenty days prior to the date of such meeting by notices mailed or announcements published in the official publications of the Institute.

 

3.1.2. Business

 

The business at the annual meeting shall include announcement of the election of officers, delivery of reports, discussion of proposed amendments to these Bylaws and the Code of Ethics, and any other business that may properly come before the meeting.

 

3.2. Special Meetings

 

Special meetings of the Institute may be called at any time by the President or by the Executive Committee, provided that not less than ten nor more than fifty days of notice setting forth the purpose of such meeting, is given. The business conducted at a special meeting shall be limited to the matters or purposes stated in the notice.

 

3.3. Quorum at Institute Meetings

 

A quorum at meetings of the Institute shall be thirty (30) Members, no fewer than fifteen (15)

of whom are Certified Professional Geologists.

 

3.4. Parliamentary Authority

 

All meetings shall be conducted in accordance with "Robert's Rules of Order Newly Revised," to the extent that such rules are practicable and are not superseded by these Bylaws or by other rules or procedures adopted by the Executive Committee.

 

4.0 Management

 

4.1. Management of the Institute

 

The affairs of the Institute shall be managed and operated by, or under the direction of, the Executive Committee. For the purposes of applicable laws, the Executive Committee shall be considered the board of directors. The Executive Committee shall be assisted by the Advisory Board, standing and ad hoc committees, and Section officers and committees.

 

4.2. The Executive Committee

 

4.2.1. Composition

 

The national Executive Committee shall consist of thirteen Members, including the seven officers designated in these Bylaws, namely the President, Vice President, President-elect, immediate Past-President (Past-President), Secretary, Treasurer, and Editor; four Representatives elected by the Advisory Board from among its membership; an Early Career Professional member who has at least 16 months of Early Career Professional status left; and an immediate Past Early Career Professional (Past Early Career Professional). Each member of the Executive Committee shall have an equal vote. The presiding officer shall vote on all matters (c.f. Section 5.1.1)[1].

 

4.2.2. Meetings

 

The Executive Committee shall meet at least three times each calendar year. One such meeting shall be held in conjunction with the annual meeting of the Institute and one may be held at the Institute Headquarters. A quorum of the Executive Committee shall consist of six of its members, no fewer than half of whom are officers.

 

4.2.3. Responsibilities

 

The duties of the Executive Committee shall be to:

 

1.  conduct all the corporate business of the Institute;

2. formulate and adopt Institute policies, which shall be published annually;

3.  coordinate the activities of the Sections;

4. heed the recommendations of the Advisory Board; and

5. promote the interests of the Institute.

 

The incoming Executive Committee shall be convened by the incoming President during or after the annual meeting to establish its procedures for the forthcoming year.

 

4.3. Executive Director

 

Executive Committee's policies shall be implemented by the Executive Director, who shall have charge of the Institute Headquarters and staff personnel as authorized by the Executive Committee. The Executive Director shall be the person to whom all official notices to the Institute will be addressed, shall be responsible for the physical custody of all official documents held in repository at Institute Headquarters, shall be under the direction

of the President, and shall assist in the work of all committees to ensure the effectiveness of all activities of the Institute. The Executive Director shall be appointed by and serve at the pleasure of the Executive Committee.

 

4.4. The Advisory Board

 

4.4.1. Composition

 

The Advisory Board shall consist of the President-elect, who shall be its presiding officer and who shall vote only in case of tie, and Members of the Institute selected annually from among the Sections of the Institute as provided in these Bylaws.

 

4.4.2. Section Delegates

 

The Advisory Board shall include one delegate from each Section of the Institute. Each delegate shall be either the President of the Section for the outgoing Advisory Board or the Section President-Elect for the incoming Advisory Board or a Member designated by the Section President or Section President-Elect, as appropriate, from the Section Members, or, in the absence of the Section President or Section President-Elect, as appropriate, a Section Member present at the Advisory Board meeting.

 

4.4.3. Selection of Advisory Board Representatives to the National Executive Committee

 

The Advisory Board Representatives to the National Executive Committee shall be nominated by their Sections using the “Nomination for AIPG Advisory Board” form sent annually to each Section or can be nominated by the Section Delegate at the incoming Advisory Board meeting. Self-nomination is permitted.

 

4.4.4. Responsibilities

 

It is the duty of the Advisory Board to recommend to the Executive Committee the adoption of policies on any matter affecting the Institute and to elect four of its number to the Executive Committee. It shall also assume such other advisory responsibilities as may be requested by the Executive Committee.

 

4.4.5. Meetings

 

The incoming and outgoing Advisory Boards will each meet at the AIPG annual meeting. Meetings of the Advisory Board shall be held upon the call of the President or the President- elect. The President-elect, as presiding officer of the Advisory Board, shall designate one of its members as Secretary of each meeting to record minutes.

 

4.4.6. Organizational Meeting

 

The Advisory Board for the succeeding annual period shall be convened by the President- elect at the time of each annual meeting for the purpose of organization and the election of its four representatives on the Executive Committee. Each of the four representatives shall serve a one-year term as a member of the Executive Committee. A Section's representative may not be elected as a representative on the Executive Committee for more than two consecutive years. Advisory Board Representatives to the Executive Committee, when elected, must be members of Sections other than those of which incoming or continuing Institute officers with the exception of the Editor and Early Career Professional members (c.f. Section 5.1.3).[2]

 

4.4.7. Weighted Voting

 

Each Advisory Board Delegate shall have one or more votes based on the total number of CPGs, Professional Member, and Early Career Professional members of the Member's Section as of the first day of the month preceding the month of the annual meeting. Each Section shall be entitled, upon organization, to one vote for its first fifty Members and one additional vote for each one hundred additional Members or major fraction thereof. Accordingly, weighted voting at Advisory Board meetings shall be:

 

Section Members Votes

 

10 - 50

1

51 - 150

2

151 - 250

3

251 - 350

4

351 - 450

5

451 - 550

6

 

 

This scale shall be continued for each additional increment of 100 as required.

 

4.5. Liability, Indemnification, and Insurance

 

4.5.1. Liability

 

Directors and officers of the corporation shall conduct themselves in accordance with the standards set forth in applicable law, and to the extent permitted by law, shall not be personally liable for claims for damages on account of their acts or omissions as directors or officers.

 

4.5.2. Indemnification

 

To the greatest extent permitted by law, the Institute shall defend, indemnify, and hold harmless its present and former directors, officers, employees, agents, and others serving in an official capacity on behalf of the Institute, from and against any liability or claims for damages asserted against them by virtue of their positions in the Institute.

 

4.5.3. Insurance

 

The Executive Committee is authorized to procure insurance to protect the Institute and any of its present or former directors, officers, employees, agents, or others serving in an official capacity on behalf of the Institute against liability for claims or damages arising out of their errors, omissions, or intentional acts, whether or not the Institute would have the power to indemnify such person.

 

5.0 Officers

 

5.1. Officers and Terms of Office

 

5.1.1. Officers

 

The officers of the Institute shall be the President, Vice President, President-elect, immediate Past-President (Past-President), Secretary, Treasurer, Editor, Early Career Professional member, and Past Early Career Professional member. With the exception of the Early Career Professional members, each officer shall be a Certified Professional Geologist in good standing. The officers and the Early Career Professional member shall be elected at large by a vote of the Members as provided in these Bylaws. The Past Early Career Professional position shall be held by the immediately past Early Career

Professional member.

 

5.1.2. Duration of Terms

 

The President shall not be elected directly, but shall succeed to that office from the office of President-elect, and shall serve for a term of one year. The Vice President and President- elect shall be elected annually The Past-President shall not be elected directly, but shall succeed to that office from the office of President, and shall serve for a term of one year. The Secretary, the Treasurer, and the Editor shall be elected for two-year terms; the Secretary and the Editor in odd-numbered years, and the Treasurer in even-numbered years. The Early Career Professional member shall serve a one-year term. The Past-Early Career Professional member shall not be elected directly, but shall succeed to that office from the office of Early Career Professional member, and shall serve for a term of one year. Officers shall assume office on the first day of January of the year immediately following

their election and shall continue in office until their respective successors have been elected and qualified. The Editor shall continue in office until a successor has been elected and qualified.

 

5.1.3. Limitations

 

Excluding partial terms filled by reason of a vacancy in office, no person shall hold the office of President, Vice President, Secretary, or Treasurer for more than one consecutive term. No officer except the Editor, Early Career Professional, and Past Early Career Professional member shall be a member of the same Section as another officer or Advisory Board Representatives to the Executive Committee (c.f. Section 4.4.6). An Early Career Professional member shall not be eligible to serve until they have been a member of the Institute for one year. [1] Should an Executive Committee member move or be assigned to

a different Section during that moving member's term of office, that move will not prevent the election and service of a member who was nominated or elected prior to the moving member's move.

 

5.2. Nomination and Election of Officers

 

5.2.1. Nominating Committee

 

The President shall appoint the members of the Nominating Committee, which shall be chaired by the immediate past President (see Article 5.3.4). The Nominating Committee, prior to the first meeting of the Executive Committee after January 1 of each year, shall submit to the Executive Committee names of candidates who are qualified for each officer position and the Early Career Professional position to be filled in the ensuing year. The Nominating Committee shall determine which of the primary candidates are willing to serve. In the event that one or more is not, the alternates shall be interviewed in their designated order until the slate is filled. The slate shall then be reported to the Executive Committee.

 

5.2.2. Additional Nominations

 

Additional nominations signed by five (5) Professional Members for each nominee may be submitted to the Chairman of the Nominating Committee (the Past President for the year in which the election occurs) at least three weeks prior to the Executive Committee’s winter meeting.

 

5.2.3. Executive Committee Action

 

From the nominations thus received, the Executive Committee shall designate two primary candidates for each office except for the Editor to be filled in the ensuing year.

 

5.2.4. Election of Officers

 

Election of officers shall be by a ballot. The ballot shall be sent to all Members by May 15. Election shall be by the majority of all qualified ballots cast. In order to be counted, ballots must be received at Institute Headquarters on a date named by the Executive Committee, which date shall be no later than June 30.

 

5.3. Duties and Powers of Officers

 

All of the following named officers shall be members of the Executive Committee.

 

5.3.1. President

 

The President shall preside at all meetings of the Institute and of the Executive Committee, and shall perform the duties customary to the office. The President shall be the official spokesperson for and of the Institute, and may authorize others to speak on behalf of the Institute. The President shall appoint all committees and boards of any type and their chairs.

 

5.3.2. Vice President

 

In the event of the absence, resignation, death, or disability of the President, the Vice President shall have and assume the powers and duties of the President and such other duties as are required by the Executive Committee. The Vice-President shall maintain liaison between the Executive Committee and the Section Presidents and shall contact each Section President at least once annually to determine the status, condition, problems,

and concerns of each Section and to inform the Sections of Executive Committee requests, initiatives, questions, and concerns. The Vice-President shall undertake special projects

requested by the President and report periodically thereon.

 

5.3.3. President-Elect

 

The President-elect shall serve on the Advisory Board as its presiding officer, shall be responsible for the preparation of the budget for the ensuing fiscal year, and shall undertake special projects requested by the President and report periodically thereon.

 

5.3.4. Past-President

 

The Past-President shall act as advisor to the Executive Committee and shall chair the

Nominating Committee (see Article 5.2.1).

 

5.3.5. Secretary

 

The Secretary shall act as the corporate secretary of the Institute and of the Executive