Online Store | Donations | Print Page | Contact Us | Sign In | Join AIPG
News & Press: AIPG National

AIPG National Executive Committee and Advisory Board Virtual Meetings

Monday, September 14, 2020   (0 Comments)
Share |

The AIPG NATIONAL EXECUTIVE COMMITTEE MEETING will be a hybrid meeting held from 8:00 a.m. to 12 p.m. (Mountain time) on Saturday, October 17, 2020. Two Advisory Board meetings will be held that afternoon. Some of the AIPG National Executive Committee will be attending the meetings at the AIPG National Headquarters office building conference room in Westminster, Colorado but due to social distancing, we are unable to have anyone else attend in person. The meetings will be held virtually via Webex.

FIRST ADVISORY BOARD MEETING: SECTION REPORTS The first meeting, of the 2020 Advisory Board with representatives of all Sections in attendance will be held from 1:00 pm to 2:45 pm (Mountain time) on Saturday, October 17, 2020. The meeting will be chaired by the 2020 President-Elect, Nancy Wolverson. Each Section should be represented at this meeting by the current Section President. In the event that the Section President cannot attend the Annual meeting, then the Section President should designate, in writing, one Delegate to speak and vote on behalf of the Section.

AIPG Headquarters should receive Section reports no later than October 3, 2020. The Section report should consist of a one- or two-page summary of your Section’s activities and identification of the individual who will be the official Section Delegate to the meeting. A standardized form for use in preparing your report is provided via email (Attachment A).

Your section report will be augmented by open discussion.

SECOND ADVISORY MEETING: DELEGATE NOMINATIONS/ELECTIONS The second Advisory Board meeting is primarily for the election of the 2021 Advisory Board Delegates to the National Executive Committee. Elections of the four incoming Advisory Board representatives will occur during the virtual meeting on Saturday, October 17 from 2:45 pm to 4:00 pm (Mountain time). This meeting will be chaired by the President-Elect 2021, Matt Rhoades. Each Section should be represented at this meeting by the current Section President, or designee.

In the event that the Section President cannot attend the Fall Meeting, the Section President must designate, in writing, one Delegate to speak and vote on behalf of the Section. This is most important for the 2020 Advisory Board Meeting which requires your Section’s vote for four Advisory Board Representatives to serve on the 2021 Executive Committee. Only official Section nominees (one from each Section) are eligible as candidates to the Advisory Board and must be present to be elected. The Section Delegates will have the opportunity to nominate candidates from the floor for these four Advisory Board Representative positions to the 2021 Executive Committee. (A Delegate, as official Page 2 of 2 Section representative, may nominate himself or herself. A Delegate may also be the official nominee of his respective Section.)

Each nominee present will make a brief statement about why he or she wishes to serve on the 2021 Executive Committee. Please note that in your consideration of potential candidates, and in accordance with AIPG Bylaws, a Section’s representative may not be elected as a representative to the Executive Committee for more than two consecutive years. In addition, Advisory Board Representatives, when elected, must be Members of Sections other than those of which incoming or continuing Institute officers are Members. [This latter requirement precludes the following Sections from having an Advisory Board Representative on the Executive Committee in 2021: Illinois/Indiana, Michigan, Missouri, Nevada, Tennessee, and Wisconsin.]

Nomination of your Section Delegate as a candidate for Advisory Board Representative to the 2021 Executive Committee can be accomplished using the standardized form provided via email (Attachment B). This form must be received by AIPG Headquarters no later than October 3rd and will be subsequently distributed to Members of the Advisory Board during the Annual Meeting.

Should you be nominated as an Advisory Board Representative, you will be required to participate in the 2021 Executive Committee meetings. These meetings are typically held on a Saturday. The first meeting in Jan/Feb 2021 (date and location TBD); in May/June (date and location TBD); and during the 2021 Annual Meeting to be held in Sacramento, California, on October 23, 2021. Routine communications and electronic voting are typically conducted via e-mail. In addition, Advisory Board Representatives will each be required to prepare a summary of significant actions for publication in The Professional Geologist (TPG).

AIPG reimburses limited expenses for airfare, ground transportation, and hotel rooms, if necessary, for Executive Committee Members to attend the three Executive Committee meetings held during their term of service. However, Members of the Executive Committee including the Advisory Board Representatives are expected to cover their own expenses for meals, extra expenses of the Annual Meeting, and all other expenses (i.e., meeting registration, field trips, banquet, etc.) that are not directly part of the Executive Committee function. All Executive Committee Members, or their respective sections, are asked to personally fund as many of their expenses as they can.