American Institute of Professional Geologists
Click on picture for larger image. Photos courtesy of Hawaiian Volcano Observatory - U.S. Department of the Interior, U.S. Geological Survey, Menlo Park, California, USA
Available for purchase: Classic Geologic Maps of
Hawaii. These are the classic maps by Stearns and MacDonald from the mid 20th
century - ~1938 to 1960. These are in full color and professionally reproduced
from original maps and in full size. They are on double weight paper for
durability and handling, but you will probably want to hang or frame them for
display. The print quality is achivable.
See further details and prices here: http://home.hawaii.rr.com/tranquilitybase/
The State of Hawaii Department of Land and Natural Resources (DLNR) has begun posting some of the groundwater data collected on Oahu and neighbor islands to the state's web site (http://www.hawaii.gov/dlnr/cwrm/data/monitor.htm). This data could be an invaluable resource for AIPG members performing local and/or regional hydrologeologic assessments or other types environmental studies in Hawaii.
The Commission on Water Resource Management's Survey Branch is responsible for collecting basic hydrologic data and conducting water availability and sustainable yield analyses statewide. The information provided in the DLNR webpage highlights some of the Commission's monitoring activities. If you want more information, please call or email Kevin Gooding, CPG at (808) 587-0265 or firstname.lastname@example.org.
1149 Kamiloiki Pl
Honolulu, HI 96825
Work: (808) 840-2065
Fax: (808) 839-0339
INSTITUTE OF PROFESSIONAL GEOLOGISTS
Bylaws of the
ARTICLE 1. ORGANIZATION, PURPOSES, AND GENERAL POWERS
1.1.1 Name. The name of this organization shall be the Hawaii Section of the American Institute of Professional Geologists (the Section).
1.1.2 Status. This Section was established accordance with the Bylaws of the American Institute of Professional Geologists (the Institute). It is a self-governing component of the Institute, a not-for-profit membership corporation organized under the laws of the State of Hawaii.
1.1.3 Territory. The territory within which this Section is authorized to represent and act for and on behalf of the Institute, within the Bylaws and policies of the Institute, is prescribed by the Institute and consists of the state of Hawaii. The territory of the section may be expanded or decreased by action of the Institute.
The purpose of this Section shall be to further the purposes of the Institute within the territory assigned to it. In. furtherance of its purpose as a component of the Institute, this Section shall have the following additional purposes not inconsistent with those of the Institute:
to represent the members of the Institute assigned to this Section through the Section’s delegate on the Advisory Board of the Institute;
to encourage nonmember geologists within the territory of this Section to obtain the qualifications for and to apply for membership in, or affiliation with, the Institute;
to assist in the selection and screening of applicants for membership or affiliation in accordance with the Bylaws, policies, procedures and directives of the Institute;
to monitor and influence legislation and regulation affecting the professional activities of geologists within the territory of this Section, in accordance with the legislative and regulatory goals and objectives of the Institute and the Institute’s Policy on Advocacy;
to promote the professional awareness and technical skills of geo1ogists, the interchange of ideas and the cohesion and fellowship of the profession through professional and educational meetings.
to provide liaison between the members of this Section and the local geological community, the state comprising its territory, and the public;
to enhance the image, reputation and awareness of the profession and the Institute through the dissemination of information to governments, schools, civic organizations, and the general public; and
to assist and support the work of the Institute.
1.3.1 Powers Granted. Within the territory assigned to it by the Institute, and in furtherance of the purposes of the Institute and this Section, this Section sha1l have all the powers and authority necessary to carry out its functions, within the limitations established by the Institute. In particular, this Section shall have the following powers:
subject to the approval of the Institute, to adopt and amend these bylaws to govern its organization and affairs;
to propose dues for the members and adjuncts assigned to it by the Institute;
to determine its governance and organizational structure, and to elect the officers and appoint the committees to carry out the purposes of this Section;
to raise funds and make expenditures within the budgets and fiscal criteria approved and established by the Institute, which funds shall at all times, however, remain the property of the Institute under the management of this Section; and
to establish subsidiary districts and chapters to operate within the territory and under the supervision of this Section.
1.3.2 Limitations. This Section shall take no. action which shall contravene any Bylaw, policy, procedure or directive of the Institute. In particular, this Section shall have no power to do any of the following:
to bind or make statements on behalf of the Institute;
to incur any liability or financial obligation in excess of the assets in the custody of the Section;
to own any real property;
to approve or deny admission to membership in the Institute, or to impose any form of discipline upon a member of the Institute; or
to establish or maintain any category or class of membership or affiliation other than those permitted by the Institute.
The Seal of the Hawaii Section is reproduced below. The design conforms with the policy set out in The Professional Geologist, March 1997, p. 18.
ARTICLE 2. MEMBERSHIP
2.1 Section Composition
This Section shall be comprised of all Members and Adjuncts of the Institute, in such categories or classes as have been established by the Institute, who maintain residency or their principal places of business within the territory of this Section.
2.2 Rights and Privileges of Members and Adjuncts
Members and Adjuncts shall have all the rights and privileges in this Section as are afforded to them by the Bylaws of the Institute. The Section President, President-elect, Secretary, and Treasurer must be Certified Professional Geologists.
ARTICLE 3. SECTION MEETINGS
3.1 Annual Meeting
3.1.1 Notice. This Section shall hold an annual membership meeting during the month of November or December in each year at a location determined by the Section Executive Committee. The date of the annual meeting or any other meeting of this Section shall not conflict with the published date of the Annual Meeting of the Institute, written notice of the date, time, and location of such meeting shall be provided to each Member and Adjunct of this section not 1ess than 60 days in advance of the meeting. Such notice may be contained in a regular or specia1 publication of this Section.
3.1.2 Business. The business at the annual meeting shall include the announcement. or the election of Section officers as provided in these Bylaws; the de1ivery of this Section’s annual report, and any other business which may properly come before the meeting.
3.2 Other Meetings
Other meetings of this Section may be called at any time by the President or by the Section Executive Committee, upon 10 days notice. Notice may be provided by publication of a schedule of meeting dates in a regular publication of this Section or by e-mail notice.
3.3 Conduct of Meetings
3.3.1 Quorum. A quorum at any meeting of this Section shall be 10 percent of the Members, but in no event shall a quorum be less than 3 Members.
3.3.2 Voting and Decisions. Unless otherwise provided in these Bylaws, all questions, elections and decisions shall be decided by a majority of those voting. No voting by proxy shall be permitted.
3.3.3 Ballots. Any election or question that may be decided at a meeting of this Section may, at the discretion of the Section Executive Committee, be decided by a ballot.
3.3.4 Parliamentary Authority. Meetings shall be conducted in accordance with the most recent edition or revision of Robert’s Ru1es of Order, to the extent that such rules are practicab1e and are not superseded by these By1aws or by other rules or procedures of the Institute or adopted by the Section Executive Committee.
ARTICLE 4. GOVERNANCE
4.1 Management of the Section
4.1.1 Section Executive Committee. The business and affairs of this Section shall be managed and operated by or under the direction of the Section Executive Committee composed of the following, who shall be the voting members of the Section Executive Committee: the President, , the President-Elect, the Secretary, the Treasurer, and the Newsletter Editor and three Advisory Members. The President and President-elect shall be Certified Professional Geologists. Additional members may include one or more Chapter Delegates, as may be determined by the Section Executive Committee from time to time. The President and Advisor of each Student Chapter may be non-voting members of the Section Executive Committee.
4.1.2 Meetings. The Section Executive Committee shall meet at least once each year, at a time and location determined by it. Meetings may be held by conference telephone call or via e-mail. Decisions may be made by e-mail votes (see section 4.1.3), where a meeting is impractical. Decisions made by conference call or e-mail meeting shall be confirmed by written concurrence (including e-mail) by those participating in the meeting when a conventional meeting is impractical. Minutes of meetings and decisions of the Executive Committee shall be kept, and all actions shall be reported to the membership in a regular publication of this Section.
4.1.3 E-mail Votes: The Section Executive Committee may vote by e-mail provided that every voting member of the Section Executive Committee casts a vote (for, against, or abstain). The failure of any voting member of the Section Executive Committee to cast a vote will automatically require further discussion of the question being voted on. If requested by a voting member of the Section Executive Committee, this discussion must occur during a face-to-face meeting of a majority of members of the Section Executive Committee.
4.2.l Officers. The Officers of this Section shall consist of the following and such additional officers as may be designated by the Section Executive Committee.
the President-Elect; and
the Secretary / Treasurer..
Any two or more offices, except the office of President and President-Elect, may be held by a single person.
4.2.2 Terms of Office. Terms of office of the officers shall be one year. All terms shall begin on January 1.
4.2.3 Limitations on Terms. The President and President-Elect will be limited to one year in the same office. The other officers except the Newsletter Editor will be limited to two consecutive years in the same office. The Newsletter Editor may serve as many consecutive terms as the Newsletter Editor is willing to serve and is elected to serve. The prohibition on consecutive service does not prevent repeat service following a minimum one- year period. For example, a former Section President can again serve as President following at least one year during which the former President was either not a voting member of the Section Executive Committee or served in another capacity. Similarly, an Advisory Member who has served for two years could serve as Secretary in the following year and then serve again as an Advisory Member.
4.2.4 Removal of Officers. Any officer may be removed by a vote of the majority of the members of the Section Executive Committee for failure to perform with such diligence as is required by the office, or by action of the Institute in accordance with Institute Bylaws.
4.2.5 Vacancies. A vacancy in the office of President shall be filled by the President-Elect Other vacancies shall be filled for the unexpired term by appointment by the Section Executive Committee, except where the Institute has appointed an officer or director to succeed one who has been removed by the Institute.
4.3 Nomination and Election of Officers
4.3.1 Nominating Committee. The President shall appoint the members of the Nominating Committee. Normally, the Nominating Committee will be chaired by the President-Elect and will consist of the President-Elect, the President, and one or more Past Presidents as needed.
4.3.2 Report of the Nominating Committee. No later than September 15th, the Nominating Committee shall submit to the section President the names of one or more candidates, who are qualified and willing to serve, for each office.
4.3.3 Write-In Candidates. Provision shall be made on the ballots for additional candidates for each office.
4.3.4 Election of Officers. Election shall be by a ballot. The ballot shall be sent to Members no later than October 15th. Election shall be by a plurality of all qualified ballots cast. In order to be counted, ballots must be received by the Section Secretary or President-Elect no later than November 15th.
4.4 Duties and Responsibilities of Officers
4.4.1 President. The President shall preside at all meetings of this Section and of its Executive Committee, and shall perform the duties customary to the office. The President shall be the official spokesperson for this Section and shall execute all documents and official correspondence of this Section as are appropriate. The President shall appoint the Chairmen of all committees of this Section. The President and/or Committee Chairmen shall appoint the members of the committees. The President shall be responsible for carrying out all of the policies and directives of the Section Executive Committee, except where such responsibility is specifically assigned to another officer.
4.4.2. President-Elect. The President-Elect shall be responsible for the preparation of the budget for the ensuing fiscal year and shall undertake special projects requested by the President and report periodically thereon. The President-Elect may serve as the Teller for the election of Section officers.
4.4.3 Secretary. The Secretary shall perform the duties customary to the office, those assigned by these Bylaws or by the Section Executive Committee, and those required of a Section Secretary by the Institute. The Secretary shall keep, maintain, and have custody of the Bylaws, official documents, and correspondence of this Section and the minutes and records of the meetings, and decisions of this Section and of the Section Executive Committee. The Secretary shall be responsible for giving all notices required by these Bylaws.
4.4.4 Treasurer. The Treasurer shall perform the duties customary to the office, those assigned by these Bylaws or by the Section Executive Committee, and those required of a Section Treasurer by the Institute. All Section financial resources are the property of the Institute, which are placed in the custody and under the management of the Section Treasurer under the ultimate authority of the Institute Treasurer. The Treasurer shall keep an accurate accounting of all Section financial transactions and account balances, and shall insure that all funds received are properly deposited and disbursements properly made from the Section’s accounts. The Treasurer shall be responsible for preparing and submitting the annual financial statements and reports of this Section, and such other financial reports as may be required by the Executive Committee or the Institute.
ARTICLE 5. COMMITTEES
5.1 General Provisions
5.1.1 Institute-Required Standing Committees. The Section Executive committee shall establish the following standing committees as required by the Institute:
Legislation and Regulation, (known in the Hawaii Section as the Legislative Affairs (or Leg/Reg) Committee
5.1.2 Appointments. Unless otherwise provided in these Bylaws or in the resolution of the Section Executive Committee establishing a committee, the President shall appoint, and shall have the power to remove, the Chairman and members of all Section committees. Committee Chairmen may also appoint members of their committees.
5.1.3 Extent and Limitations of Authority. All committees shall be subject to the directions and instructions of the Section Executive Committee. No committee, nor the chairman or any member of any committee, shall have any authority to make or set policy, to issue any official statements on behalf of this Section, or to act for or bind this Section in any other way, without the express authorization of the Section Executive Committee.
5.1.4 Reports. Each and every committee of this Section shall file a written report with the Section Executive Committee not less than once each year, a copy of which shall be kept with the minutes of the Section Executive Committee.
5.2 Section Screening Committee
5.2.1 Composition. The Section Screening Committee shall consist of a Chairman, appointed annually by the Section President, and at least two other assigned members selected by the Chairman with the consent of the Section President. The members of the Screening Committee must be Certified Professional Geologists.
5.2.2 Duties and Responsibilities. The Section Screening Committee’s function is to assist the Institute in evaluating the qualifications and credentials of applicants for Certified Professional Geologist in the Institute and other duties as assigned by the Instiute.
5.2.3 Confidentiality. The Chairman and each member of the Screening Committee shall preserve all applications, references, and inquiry material in strict confidence, and shall not disclose such information except as authorized by the Institute. Files relating to the qualifications of an applicant shall be kept by the Chairman until the final recommendation of the Screening Committee has been made, whereupon the application and all supporting data shall be forwarded to Institute Headquarters, and shall not be retained by the Screening Committee or this Section. Applications upon which action has not been completed by the end of the term of office of the Chairman will be transmitted to the succeeding Chairman.
5.3 Nominating Committee: see section 4.3 of these Bylaws.
5.4 Legislative Affairs Committee (Legislation and Regulation Committee). The Legislative Affairs Committee shall monitor proposed legislation introduced into the Hawaii General Assembly to determine whether such legislation affects the practice of geology or would benefit from geological input. Where action is deemed appropriate, the recommended action will be sent to the Section Executive Committee for review and approval. Similarly, the Legislative Affairs Committee shall be responsible for monitoring and/or reviewing any existing or proposed law, ordinance, rule, regulation, etc. promulgated by any governmental body or regulatory agency within the State of Hawaii affecting the practice of geology or which would benefit from geological input and recommend appropriate actions to the Section Executive Committee. The Chairman of the Legislative Affairs Committee shall work closely with the Section’s Lobbyist, or other lobbyists in furthering the legislative and governmental goals of the Section.
5.5 Membership. The Membership Committee shall seek out and encourage applications from potential members of the Section and the Institute at all membership levels.
5.6 Other Committees
5.6.1 Establishment. The Section Executive Committee shall establish committees for this Section, as may be appropriate, to perform functions comparable to those of committees of the Institute, to maintain liaison with such Institute committees, and to assist in carrying out the purposes and objectives of the Institute and this section. The name, size, duration, and responsibilities of each Section committee shall be determined by the Section Executive Committee; shall be recorded in the minutes of its proceedings and the records of this Section; and shall be reviewed and kept current by the Section Executive Committee on an annual basis.
5.6.2 Term of Existence. The Section Executive Committee may discharge and dissolve any committee at any time, except those committees required by the Institute. Every committee, other than the standing committees specified herein, shall automatically be discharged following completion of its work and the submission of its report, recommendations or findings. The Secretary shall record such discharge in the minutes of the Section Executive Committee and remove the committee from the list of Section Committees.
5.6.3 Special Committees. The President may establish and appoint any ad hoc or special committee as may be needed for special projects and functions of the Section. Such action shall be reported to the Section Executive Committee and recorded in the minutes thereof. Unless extended or renewed by affirmative action of the Section Executive Committee, each such committee shall complete its work within, and shall automatically be discharged at the conclusion of, the term of office of the President.
ARTICLE 6. CHAPTERS OF THIS SECTION
The Section Executive Committee may subdivide its territory into two or more chapters. The Section Executive Committee may establish, alter, or dissolve subsidiary chapters.
6.2 Chapter Organization and Operations
Chapters shall be organized by the Section Executive Committee in accordance with the Institute Bylaws and policies. This Section shall remain responsible to the Institute for the conduct of all of the activities and affairs of such districts and chapters, and for all reports and other responsibilities required by the Institute.
6.3 Student Chapters
Student Chapters that have been authorized by the Institute shall be Chapters of the Section. The President and Advisor of each Student Chapter may be non-voting members of the Section Executive Committee.
ARTICLE 7. PROPERTY AND FINANCES
7.1 Fiscal Year
The fiscal year of this Section shall coincide with the Institute’s fiscal year.
7.2 Section Funds and Property
7.2.1 Property of Institute. The Institute is a single, unified organization, and all property and funds held by a Section are the property and funds of the Institute, entrusted to the Section for its use and benefit in accordance with the purposes of the Institute. Upon dissolution of this Section, or otherwise upon the demand of the Institute, this Section shall transfer all funds and property held by it to the Institute, or as directed by the Institute. This Section shall not permit any lien or encumbrance to be placed on any of the funds or property held by this Section, without the express prior approval of the Institute Executive Committee.
7.2.2 Section Accounts. All funds of this Section shall be deposited and maintained in accounts in a financial institution designated by the Section Executive Committee and approved by or meeting standards established by the Institute Treasurer, and shall be in the name “American Institute of Professional Geologists - Hawaii Section” The Section Treasurer and the Section President shall be authorized signatories on all such accounts. It shall be the responsibility of the Section Treasurer to obtain all necessary signatures and authorizations required to open and maintain such accounts, and to provide the depository with the Institute tax identification numbers and other data.
7.2.3 Section Property. This Section shall hold no real property of any nature, nor any interest in any real property. All personal property of this Section, other than expendables and inventories such as office supplies, shall be held in the name of the American Institute of Professional Geologists - Hawaii Section. This Section shall not acquire any property which would create a financial burden upon the Institute. Any expenditure for property in excess of $100.00 shall be subject to the approval of the Section Executive Committee.
7.2.4 Expenditures. Funds of this Section shall be disbursed by the Treasurer by check written on this Section’s accounts. Unless specifically approved by the Institute Executive Committee, no expenditure may be made or debt or obligation incurred which exceeds the assets held by this Section. Unless specifically approved by the Section Executive Committee, no expenditure may be made or debt or obligation incurred which is in excess of the amounts budgeted therefore.
7.2.5 Institute Tax Exemption. This Section shall comply with all requirements necessary to maintain the Institute’s tax exemption as a professional organization under Section 501(c)(6) of the Internal Revenue Code and any similar state or local tax exemptions; shall maintain and produce all records required for the proper reporting by the Institute; and shall not engage in any activity, or collect or disburse any funds which would threaten the tax-exempt status of the Institute or subject the Institute to any fines, penalties, or levies by taxing authorities.
7.2.6 Reporting. All financial transactions, including receipts, expenditures, and fund balances, shall be reported to the Institute at such times and in the form and manner required by the Institute.
7.3 Section Dues, Assessments, and Fundraising
7.3.1 Annual Dues. The annual dues of this Section for each category of its membership shall be proposed by the Section Executive Committee. This Section shall notify the Institute of the proposed amount of this Section’s annual dues before October 1. Changes in Section dues rates must be approved by the Institute Executive Committee.
7.3.2 Collection of Dues. Section dues shall be collected and remitted to this Section by the Institute as provided in the Institute Bylaws, in accordance with Institute procedures.
7.3.3 Fundraising Activities. All fundraising activities of this Section are subject to the prior approval of the Institute Executive Committee.
ARTICLE 8. APPROVAL AND AMENDMENTS
8.1 Approval by Institute
These Bylaws are subject to the initial approval of the Institute Executive Committee, as evidenced by the signature of an authorized Institute officer appearing hereon. These Bylaws may not be amended or altered in any manner that will bring them into conflict with the Bylaws, policies, procedures, or directives of the Institute. Any amendment of these Bylaws shall be subject to the approval of the Institute Executive Committee. The date of each such amendment, and the Institute Executive Committee’s approval thereof, shall be recorded herein.
8.2.1 Amendments at Meetings of the Voting Members. Subject to the subsequent approval of the Institute Executive Committee, these Bylaws may be amended by an affirmative vote of two-thirds of the Voting Members of this Section, being Certified Professional Geologists, Registered Geologists, and Members of the Institute, present and eligible to vote thereon at any meeting of this Section.
8.2.2 Amendments by Ballot. Subject to the subsequent approval of the Institute Executive Committee, these Bylaws may be amended by majority vote of the Voting Members by mail or electronic ballot.
8.2.3 Submission, Approval and Notice of Amendments. All amendments submitted for approval by the Voting Membership of this Section:
shall have been approved by the Section Executive Committee, or set forth in a written petition signed by at least a quorum of the Members of this Section; or
shall have been the subject of not less than 60 days notice to the voting membership containing the proposed amendment or description thereof.
8.2.4 Amendments by Executive Committee. These Bylaws may be amended by a two-thirds vote of the entire Section Executive Committee where (1) the amendments do not substantially affect the rights, privileges, and obligations of the membership of this Section, or (2) such amendments have been recommended (but not required) by the Institute, upon 30 days notice to the membership describing the proposed amendments. All amendments are subject to approval by the Institute Executive Committee.
8.2.5 Amendments Required by the Institute. These Bylaws shall be amended by the Section Executive Committee as necessary to comply with (1) changes in Institute Bylaws, policies or procedures, (2) a directive from the Institute requiring such amendment, or (3) any laws, regulations, or legal decisions affecting the Institute. Notice of the amendment or amendments shall be given to the membership of this Section as soon as practicable after they have been approved by the Institute Executive Committee. Any directive of the Institute requiring amendment of these Bylaws shall have the same force and effect as an amendment, and shall supersede and take precedence over any provisions of these Bylaws which are in conflict or are inconsistent therewith.
RECORD OF ESTABLISHMENT, ADOPTION, APPROVAL, AND AMENDMENT
- This Section was originally established under the name Hawaii Section of the American Institute of Professional Geologists.
- The formation of this Section was formally approved by the Institute.
- These Bylaws were initially adopted on May 22, 2004, pursuant to a membership meeting of the Hawaii Section of the American Institute of Professional Geologists.
- These Bylaws were approved by the Institute for conformity and consistency with Institute Bylaws, policies and procedures on May 22, 2004 and signed by David M. Abbott, Jr., Institute Secretary, a copy of which is attached hereto.